Frequently Asked Questions

Yes, Fire Extinguishers are required to pass the certification of occupancy (CO). Below are the regulations:

• The Extinguisher shall be within 10 feet of the kitchen and located in the path of egress
• The extinguisher shall be readily accessible and not obstructed from view
• The extinguisher shall be mounted using the manufacturer's hanging bracket so the operating instructions are clearly visible
• The extinguisher shall be an approved list and labeled type with a minimum rating of 2A-10B:C and no more than 10 pounds
• The owner's manual or written operation instructions shall be provided during the inspection and left for the new occupant
• The extinguisher shall be serviced and tagged by a certified Division of Fire Safety contractor w/ the past 12 months or the seller must have a receipt for a recently purchased extinguisher and
• The top of the extinguisher shall not be more than five feet above the floor.

Exception: Portable fire extinguishers shall not be required for seasonal summer units. For purposes of applying this exception, "seasonal summer unit" shall mean a dwelling unit rented for a term of not more than 125 consecutive days for residential purposes by a person having a permanent residence elsewhere, but shall not include use or rental of living quarters by migrant, temporary, or season workers in connections with any work or place where work is being performed.

All major violations shall be corrected. Buyers may sign for minor violations and all outside work shall be corrected within nine months of signing for the violations.

 In a case of a rental property, all violations shall be corrected prior to issuance of any Certificate of Approval.

Only the property owner, the owner's realtor, the owner's attorney, or the owner's power of attorney can apply for and schedule the certificate of occupancy inspection. Certificate of Occupancy is not required to close; only to occupy the house. This includes moving in personal effects. If the certificate of occupancy is not obtained prior to the closing, then the new owner can apply and schedule after the closing and before moving in.

The buyer can hire a private company to perform a housing inspection prior to taking ownership. However, this is separate from the certificate of occupancy inspection for approval to occupy the dwelling, including moving in personal effects.

No, you do not need a certificate of occupancy to close.

A certificate of occupancy is only needed to occupy a dwelling. Occupy includes moving in personal belongings even if you are not physically moving in. However, there may be instances, depending on the violation(s) found in the initial inspection, where the Housing Office would approve moving in personal belongings.

However, the mortgage company and/or the buyer may choose not to close without the certificate of occupancy.

No, a complete certificate of occupancy (COO) is not needed if the ownership is changing but the occupancy is not.

If the property is a rental property and the owner/landlord is selling to a new owner/landlord and the same tenants will remain, the current owner/landlord must provide the new owner/landlord with the current COO showing it was inspected and complete. Before closing, the new owner/landlord must register as a landlord.

If the current owner/landlord sells to the current tenants and the tenants will continue to occupy the house, a smoke and carbon inspection only is needed. The cost of this is $100.

If a parent sells to a child who currently lives in the house, only a smoke and carbon inspection is needed ($100). You must show proof of residency that the child currently lives in the house.

If a parent sells to a child who does not currently live in the house, this requires a complete COO inspection.

A house does not have to have a bath tub.  It can just have a shower.

The township does not test for radon as part of the certificate of occupancy inspection.  This can be done by the home inspector that the buyer hires to perform a separate inspection outside of the certificate of occupancy inspection.  Radon kits can also be purchased at Home Depot and Lowes.

Prior to any change in occupancy of any house, hotel, dwelling, dwelling unit, rooming house, rooming unit, boardinghouse, motel, apartment unit or premises which is used, partially used or intended to be used for human occupancy, a certificate of approval shall first have been obtained from the office of Housing Inspections, stating that the building and premises comply with the requirements of the Township ordinances. In the case of a hotel or motel, this section shall only apply in those cases involving permanent, rather than transient, residence.

You may complete change of occupancy applications using our Change of Occupancy Application Portal or by filling out the below documentation and submitting to the Office of Housing Inspections.

To help prepare for your change of occupancy inspection you may refer to our Change of Occupancy Checklist (PDF).

Change of Occupancy Applications

• Change of Occupancy Application for a Rental Property (PDF)
• Change of Occupancy Application for Single Family Property (PDF)

Steps to apply for a Sale or Rental Certificate of Occupancy online

1. Go to the Housing and Landlord Compliance Citizen Portal.
2. There is no need to create an account. Select "Change of Occupancy" and follow the rest of the steps to submit your payment and application.

You may also access paper documents to print out on the 'Housing Inspection and Landlord Compliance' page. They are listed under "Related Documents." You can access the following documents:

• Change of Occupancy Checklist
• Change of Occupancy Application (for sales and rentals)
• Landlord Rental Unit and Landlord License Application
• Vacant Property Registration Application

All major violations shall be corrected. Buyers may sign for minor violations and all outside work shall be corrected within nine months of signing for the violations. In a case of a rental property, all violations shall be corrected prior to issuance of any Certificate of Approval.

Note: It is important to note that the inspection by the Township of Hamilton is only a preventive maintenance type of inspection, and it does not take the place of a more detailed inspection that the owner or prospective buyer may wish to have performed by a private inspection company.

Once you come in and apply for a certificate of occupancy and pay the $200 fee and schedule the inspection, the inspection is good for nine months past the application date. If after nine months, the house is not sold, the application and inspection process must start all over again.

Rental certificate of occupany is good for 90 days past the last inspection.

Once the certificate of occupancy is written and issued, it is good for 90 days. The certificate of occupancy is only written and issued with a buyer's name.

A certificate of occupancy is not required as long as there is no change in the business type.

If the building is going to be used for a different type of business, then a certificate of occupancy is required.

Smoke detectors must be placed on every level, including the basement, of the home. If the attic is a finished living space, a smoke detector must be installed.

Carbon Monoxide detectors must be placed within 10 feet of all bedroom doors.

Both are required to pass a housing inspection and both can be either hard wired or battery operated. 

For each initial inspection and one re-inspection for all unit types, except Township registered rental units, the fee shall be $200.

• For each additional re-inspection beyond the first re-inspection in all unit types except Township registered rental units, the fee shall be $100.
• For all Township registered rental units, the fee for the Initial inspection shall be $75.
• For each re-inspection of all Township registered rental units, the fee shall be $100.
• Should an inspector arrive for a scheduled inspection and no adult is present to grant access, the full amount of the inspection fee shall be charged and the landlord/owner will be required to re-schedule the inspection at a fee of $75.

Click here to see a list of possible violations. However, other violations may be cited.

All violations of Township ordinances that are reflected in the inspection report shall be available to provide notice to the owner or prospective owner or prospective occupant of such violations.